Buyer II (Accounting & Procurement)

Job SummaryPerform intermediate to complex professional procurementfunctions to purchase supplies, materials, equipment, and servicesfor the university.ResponsibilitiesThe incumbent will be responsible for all assigned departmentprocurement outside of the P-Card System. This position develops,posts, evaluates, and awards bids within the university’s delegatedpurchasing authority on Georgia Procurement Registry (GPR). Thisposition also issues purchase orders under $50,000, tracks purchaseorder fulfillment, and monitors contract performance. Additionally,the incumbent will ensure that all procurement activity followsfederal, state, and University System of Georgia laws and policies.Others duties as assigned.Candidate must become GCPA certified after six (6) months ofhire.Typical Allocation of Duties:Process purchase orders and requisitions -35%Process purchase orders and requisitions; determines the correctmethod for procuring services and goods.Maintain vendor contact and assist departments -15%Maintain contact with vendors, assist departments in completingregistration through the onboarding system, input and build casesfor vendors by validating information provided and adding tosoftware system.Prepare bids – 10%Prepare requests for bids, qualifications, and proposals within adepartmentally designated financial threshold. Provide support forthe selection process.Confer with departments – 10%Confer with university departments regarding requirements,specifications, and deliveries. Resolve problems and provideguidance related to the purchasing process.Serve as liaison – 10%Serve as liaison between campus and procurement regarding allprocurement-related items, including but not limited to E-pro,Contracts, Vendors, PCard, Fuel Card, and Policyinterpretation.Reconcile purchase orders – 10%Reconcile monthly open, and zero-dollar purchase order reports.Work with departments, vendors, and Accounts Payable staffregarding open PO balances, missing or late invoices, backorderedand damaged products, missing orders, and more.Ensure compliance – 10%Ensure compliance with state laws and university purchasingpolicies and procedures. Required QualificationsRequired ExperienceBachelor’s degree in a specified field and three (3) or more yearsof related work experience. Professional licensure, certification,and/or designation may be required in some areas.Proposed Salary$44,986Conditions of EmploymentEmployment is contingent upon successful completion of abackground check. Position May Require Credit Check (if usingP-Card, working with Cash, etc.).Position Requires completion of VSU’s Annual Compliance Trainingcourse (such as State Business Transactions, Drug Free Workplace,Anti-Harassment Policy, Introduction to Information Security,Workers Compensation, Motor Vehicle Policy, USG EthicsPolicy, Conflict of Interest/ Outside Activities Policy, LeaveProcedures for Faculty and Staff, Georgia Open Records Act, FamilyEducational Rights and Privacy Act (FERPA), and Contracts 101.Supervisory positions require training in FMLA andWorker’s Compensation.

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