ADMINISTRATIVE ASSISTANT I

first_imgWorking Conditions:Needs to be able to successfully perform all required duties.Excellent, usual office environment; some travel and weekend workis required. Exerting up to 10 pounds of force occasionally, and/ora negligible amount of force frequently or constantly to lift,carry, push, pull or otherwise move objects, including the humanbody. Other:Must have excellent interpersonal, organizational, and verbalskills. ADMINISTRATIVE ASSISTANT IPosting Number: SRGV4993Number of Vacancies: 1Location: Brownsville, TexasDepartment: College Access & K-12 PartnersFLSA: Non-ExemptScope of Job:To provide skilled and routine administrative support to the headof a department and the departmental staff and/or faculty in anacademic or non-academic area. Responsible to perform routineadministrative support assignments for a department head. Maintainsroutine financial data, which includes monthly budget and statusreports. Special Instructions to Applicants:Dear Applicant,Human Resources will not be held responsible for redacting anyconfidential information from the documents you attach with yourapplication. The confidential information includes thefollowing:*Date of Birth*Gender*Ethnicity/RacePlease make sure that you omit this information prior tosubmission. We are advising that Human Resources will be forwardingyour application to the department as per your submission. TheUniversity of Texas Rio Grande Valley reserves the right todiscontinue accepting applications prior to the stated close dateof this position, after meeting the posting requirement of three(3) calendar days.If you have any questions, please visit our Careers site athttps://careers.utrgv.edufor detailed contact information. Equipment:Knowledge of the use of personal computer, word processing,spreadsheet, and database software. Standard officeequipment. Description of Duties:• Provides direct administrative support to the administrator of adepartment.• Types letters, memos, reports, requisitions, and other materialfrom notes and rough drafts.• Composes routine correspondence for the signature of thesupervisor which requires knowledge of subject matter and/ordepartmental procedures.• Handles travel arrangements for supervisor and other officepersonnel.• Orders supplies and arranges for repair of equipment.• Reviews bookkeeping information and performs other routinebookkeeping tasks, including reconciliations.• May assist in the preparation of budgets, grant requests, classschedules and other periodic reports.• May assist in processing various student forms and requests forthe appropriate review and approvals.• May provide general program information and materials to studentsand/or direct students to the appropriate student servicesresources.• May assist in coordination, planning, and/or staffing ofdepartmental meetings and events as needed for outreach,recruitment & education.• Processes personnel actions upon direction of thesupervisor.• Monitors complex records and prepares reports from a variety ofmaterials.• Monitors expenditures and income against the budgets, maintainsaccurate accounting ledgers and facilitates monthly reconciliationsof accounts.• Maintains departmental and supervisor calendar and prepares dailyschedule.• Organizes and maintains filing systems.• Screens visitors and telephone calls.• Acts as a receptionist.• Receives, sorts and distributes mail.• May track vacation, arrange for back-up coverage and process timecards for any assigned employees.• Performs other duties as assigned. Supervision Received:Specific supervision from Department Chair or Director of aDepartment with less than 10 regular FTE’s.Supervision Given:May supervise assigned support staff and temporary employees.Required Education:Associate degree in a related field or experience as outlinedbelow.Preferred Education:None.Licenses/Certifications:None.Required Experience:Two (2) year of office administrative experience. Experience may besubstituted for education on a 1-on-1 basiscenter_img jeid-e541f8d3ef2869408e82b23cfd66e590 Preferred Experience:Experience obtained within higher education. Physical Capabilities: N/AEmployment Category: Full-TimeMinimum Salary: Commensurate with ExperiencePosted Salary: Commensurate with ExperiencePosition Available Date: 04/09/2021Grant Funded Position: YesIf Yes, Provide Grant Expiration Date: 08/31/2022EEO Statement:It is the policy of The University of Texas Rio Grande Valley topromote and ensure equal employment opportunities for allindividuals without regard to race, color, national origin, sex,age, religion, disability, sexual orientation, gender identity orexpression, genetic information or protected veteran status. Inaccordance with the requirements of Title VII of the civil rightsact of 1964, the title IX of the Education Amendments of 1972,Section 504 of the Rehabilitation Act of 1973, and the Americanswith Disabilities Act of 1990, as amended, our University iscommitted to comply with all government requirements and ensuresnon discrimination in it’s education programs and activities,including employment. To apply, visit https://careers.utrgv.edu/postings/28018 Additional Information:UTRGV is a distributed location institution and working location issubject to change based on need.All UTRGV employees are required to have a criminal backgroundcheck (CBC). Incomplete applications will not be considered.Substitutions to the above requirements must have prior approvalfrom the Chief Human Resources Officer.last_img

Leave a Comment

Your email address will not be published. Required fields are marked *